TASKS ON SHIFT
See the clearly organised list of tasks that should be completed by each key worker while they are on shift at the units. The list is broken down into: Daily, start of Shift, End of Shift,
Weekly, Fortnightly, Monthly, Quarterly and Annually
DAILY TASKS
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Update Logs daily
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Check and reply to emails every two hours’ minimum.
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Check calendars before bed to see if there are any appointment, meetings, or attendees for young people the following day.
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Update calendar with information received about upcoming appointments, meetings visits etc.
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Key working form done following young people key working schedule, and key working codex, this includes missed sessions. (this means filling out a form for each young person that was due to do a key working session that day)
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Independent skill assessment has been done and reflected in mentoring key working forms. Usually following the key working codex
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Young people signing in and out sheet. (Every time a young person leaves and comes back home)
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General sign in and out form (every time someone visits the placement)
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Update your section of the weekly reports for each young person in the home. (This can be done using the daily logs or key working forms)
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Daily update sent to group/manager (this is just a summary of what you’ve put in to the daily log including anything out of the ordinary or significant that’s has happened. The purpose of this is so when social workers call the office or management team asking for time sensitive or urgent information pertaining to the unit there is somewhere they can go to quickly access the information as well as ensure there is a record of every single unit dating back years.
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Has significant events been sent to social worker and manager for example if young person is refusing to take medication, or if young person has not returned home. This would need to be reported to EDT and management.
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If any occurred were incidents sent to manager and social worker. This includes an incident report form. And an accompanying email.
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Update chronology if there are any significant events to do with a young person. Such as missing, Injury, confrontation, out of ordinary behaviour. This is for the local authority.
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Check and tick this off the daily checklist form (this form here.)
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Update relevant sections in young person’s folder such as saving mentoring forms, correspondence and assessments and reports
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Fill in incident forms and send to manager and social worker
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Ensure phone is charged
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Log who has stayed out, been reported missing or as unauthorised, note it in significant events on the log add to relevant sections on the weekly report
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Check that all appliances, switches and lights are off before going to bed
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Check doors and windows are locked before going to bed at night
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Check house is clean
END OF SHIFT TASKS
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Clean and tidy the house according to the hand over form.
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File and submit all documentation according to the handover form.
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Do room checks on handover with other staff member and fill form.
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Update staff member taking over on all details that they may have missed or needs to know to successfully complete their shifts.
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Petty cash form filled if there was any spend (see petty cash document for more info)
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Weekly allowance form filled if you have any to any young people. (Not filling this properly will result in a deduction if everyone’s pay cheque as our accountant will charge the organisation directly for any overspend.
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Receipts filled and signed
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Has the young person’s board been updated?, new tasks we have to chase up, or new tasks completed, or new information regarding the Y.P with any necessary info.
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Has all Forms been filed away in correct folders?
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Once Handover has been completed, both staff members if happy sign it, take a picture of it and send to the update group, and properly filed away.
STARTING A SHIFT
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Sign in using the staff sign in sheet/ fingerprint system and sine App.
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Do a room checks with the person coming off of shift
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check and verify all items on the handover sheet before the person leaving shift goes.
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check the money box
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ensure you have the keys
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ensure you have the expense card
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ensure all tasks outstanding are handed over properly
WEEKLY TASKS
(To do and send to Manager)
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Reports
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Key-working forms
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Handover forms
(To do within the unit)
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Empty the Bins (and move the large bins to the pavement)
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Carry out Room checks for each young person
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Check all young people's room fridges and young people's cupboards in the kitchen. Encourage young people to clean these and discard anything that is out of date, mouldy or no longer edible
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House checks which includes fire safety checks
FORTNITELY
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House meetings /takeaway night
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Games night - board games As well as games console.
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Unit management meeting.
MONTHLY
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Staff meeting
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Random management unit drop in
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Fill out time sheets.
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Fill out and submit additional expenses
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Chase up supervision
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Send requested days and time for rota.
QUARTERLY
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Archiving all documents and folders that are no longer in use such as old key working and young peoples folders.
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Evaluate and archive all unit expenditure.
YEARLY
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(overall)
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Finacial review (management)
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Unit audit (management)
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Service (to engage in)
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Staff and young people sports day
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Annual thorpe park trip plan
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Staff banquet or gala
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Christmas celebration
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Summer BBQ
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Team building obstacle course
